CHILD PROTECTION POLICY

Implemented from January 2004

FULL NAME OF ORGANISATION: Hornsea Music Festival Society

CHAIRMAN: Mr K Robinson
VICE CHAIRMAN: Miss R Seager
TREASURER: Mrs Georgina Chamberlain

VENUES: Hornsea Parish Hall, Hornsea United Reformed Church, Hornsea Methodist Church and Hornsea Floral Hall
DATES: 5th, 6th, 7th and 8th July 2017

The safety of children and members of other vulnerable groups is paramount and all, without exception, have the right to protection from abuse. All suspicions and allegations of abuse will be taken seriously, responded to swiftly and appropriately and all the festival’s trustees/volunteers have a responsibility to report concerns.

1. PURPOSE AND FUNCTION OF ORGANISATION
The object of the Society shall be to advance the education of the public in the art of music and provide a platform for amateur performance combined with an educational element from professional musicians.

2. THE FESTIVAL ENVIRONMENT:
The Festival seeks to create a caring environment with the highest possible level of protection for children and others to whom this policy applies. It is the policy of our Festival to inform and involve parents/guardians/carers and teachers in partnership with you in order to ensure, as far as it is reasonably practicable, a safe environment at our Festival. We do this by ensuring that you receive a copy of this policy at the time you are making arrangements to attend our Festival.

3. TO WHOM DOES THIS POLICY APPLY:
This policy relates to children under the age of 18 years and those vulnerable adults of any age who are identified to the organisers prior to their arrivals at the festival. This should be done by contacting the address or telephone number at the end of this policy. In recognising the needs of children from minority ethnic groups and children who are disabled, the festival actively seeks to meet needs notified to the festival by parents/guardians/carers and/or teachers. The Festival must know beforehand if special support is needed.

4. FESTIVAL PERSONNEL:
All festival helpers are volunteers.
The festival holds full contact details of all personnel.
All festival helpers are fully aware of and support this child protection policy.
Festival personnel are vigilant in monitoring areas where children and vulnerable adults are in attendance. They will challenge any adult/s in all restricted or sensitive areas if they are not accompanying children or vulnerable adults.
Each volunteer on duty wears a distinctive badge and anyone wearing a badge may be approached, in case of a problem, and will be able to direct you to the Festival Organiser who will deal with it. All problems will be taken seriously and will be documented and dated

5. PREPARATION FOR ATTENDANCE AT THE FESTIVAL:
In order for the festival to provide the highest level of child protection during the festival, Parent(s) must be responsible for making sure that their child under 18, or vulnerable adult, is at all times accompanied and adequately supervised by him/herself or a teacher or a suitable adult who will be required to remain in the building until the child or vulnerable adult leaves.
It is our rule to make this a condition for competitors wishing to perform in the festival, and we ensure that a copy of our Child Protection Policy is sent to all parents either direct or via their teacher who will be asked to provide the festival with written confirmation that they have passed the Policy to the parents.

6. PERFORMANCE AND CHANGING AREAS:
Festival personnel will strictly supervise access to dressing and changing areas.
This Policy draws parents’ attention to the fact that children will not be supervised in the auditorium and it is their responsibility to ensure that their children are adequately supervised.
Responsible adults accompanying (up to a maximum of 8 performers under 18 years or vulnerable adults) will supervise dressing and changing areas. These people will have been selected and named by competing performers who require the facilities and the named parties must wear identification badges. Attention is drawn to the fact that festival personnel will not supervise public areas, such as toilets.

7. PHOTOGRAPHS, VIDEOTAPES AND PRESS PHOTOGRAPHY:
The use of all audio or visual recording equipment throughout the festival is strictly forbidden. A festival or press photographer, designated by a badge, may take photographs.
This Policy makes it clear that, where parents do not wish photographs to be taken, then the responsible adult attending with their child should ensure that they are not included in photographs on the day.

8. THE LEGISLATION AND GUIDANCE THAT SUPPORTS THIS POLICY:
The Rehabilitation of Offenders Act 1974; The Children Act 1989; The Police Act 1997; The Data Protection Act 1998; The Human Rights Act 1998; The Protection of Children Act 1999; The Criminal Justice and Court Services Act 2000; The Children Act 2004; The Protection of Vulnerable Groups Act 2006.

9. POLICY REVIEW:
The organisers will constantly review this policy, improving and enhancing it as necessary. In doing this they will look to the British and International Federation of Festivals for support and that body, in turn will look to other agencies for good practice, most notably the NSPCC and the Arts Council of England policy guidelines.

Contacts:

Miss Ruby Seager,
6 Linley Close,
Leven, East Yorkshire,
HU17 5NP

Tel: 01964 229018
Email: rubyseager@gmail.com